Request to Inspect and/or Copy Public Records

Policies and Procedures regarding Access to Public Records Maintained by the Department of Administration and the Division of Purchases (Revised August 28, 2012)

The Access to Public Records Act (“Act”) contained in RIGL section 38-2-1 et seq., requires public agencies to provide access to certain public records.  These public records, together with exclusions, cost for obtaining and response deadlines are more fully described in the Act. 

In accordance with the Act, the Department of Administration (“Department”) has adopted policies and procedures to assist the public in making requests for records possessed by the Department and the Division of Purchases.  Because of legislative enactments that took place in June 2012, the Department has modified its Policies and Procedures. 

The modified documents described below may be electronically accessed:

• Policies & Procedures regarding Access to Records Maintained by the Department of Administration, revised August 2012. 
• Suggested Request Form for Records Maintained by the Department’s Division of Purchases (This form is contained in the Policies and Procedures as Appendix A.)
• Suggested Request Form for Records Maintained by the Department of Administration (This form is contained in the Policies and Procedures as Appendix B.) 

If you have any questions about the above described documents or the process for accessing a public record that is maintained by the Department of Administration, you should contact the Department’s Public Records Officer by calling 401-222-8880 or by sending a fax to 401-222-8244.  Additional contact information is contained in the Policies and Procedures at Section Four Paragraph (C). If you have any questions about accessing a record that is maintained by the Division of Purchases, contact the Division of Purchases, by calling 401-574-8100 or by sending a fax to 401-574-8387.

Please be advised that pursuant to requirements of U.S. Public Law 40.1-24 Section 1616(e) of the Social Security Act (Keys Amendment), a summary of standards that apply to non-institutional facilities where Supplemental Security Income (SSI) recipients reside or are likely to reside are available for review at the Division of Planning, Department of Administration, One Capitol Hill, Providence, Rhode Island between the hours of 8:30 a.m. and 4:00 p.m. Monday through Friday.  Anyone interested in reviewing these standards should contact Karen Scott at (401) 222-4411 or Karen.Scott@doa.ri.gov to make an appointment.